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SFDA Labelling Requirements

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Regulatory Editor

The SFDA has strict labelling and packaging requirements that companies must comply with during the SFDA product registration process. Once approved, the labelling information must not be altered even minimally to maintain product compliance and avoid shipment rejection or withdrawal from the market.

This article will review the labelling requirements for drugs, supplements, medical devices, and food products.

Drug Labelling

Specific SFDA labelling requirements must be applied to all the drug artwork components, including carton, label, foil, leaflet insert (patient Information Leaflet PIL), and the Summary of Product Characteristics SPC. We will outline here the high-level requirements for each of the abovementioned components as they are one of the leading drug registration requirements in Saudi Arabia.

Outer and Inner Packaging

Name of the medicinal product

The product description is to be displayed on more than three non-opposing faces of the box’s six faces. It should be written in English and Arabic.

 Statement of the active substance(s)

The active substance’s expression should be presented qualitatively and quantitatively per dosage unit. It should be written in English and Arabic.

Statement of Indication

The product indication should be highlighted on the pack. e.g. for the treatment of, the prevention of, etc

List of excipients

Excipients with recognised effects or actions should be expressed qualitatively. All excipients must be stated if the medicinal product is parenteral, topical, eye preparation, or used for inhalation.

Pharmaceutical form and contents

The contents by weight, volume, number of doses, or the number of administration units should be mentioned (e.g. 10 tablets, 100 mL, etc.).

Method and route(s) of administration

The method of administration and directions for proper medicinal product use should be clearly stated, e.g. “Shake well before use. For the direction of use, it can be referred to (see enclosed leaflet)

Special warning

A special warning should be highlighted on the label, e.g., “Protect from sunlight, Keep out of sight and reach of children, for external use only. “

Storage condition

The product storage condition should be mentioned, e.g. Store below 250C or Store below 300C. In-use stability should be added for multidose products, e.g. Shelf life after the first opening is one month, two months, three months, etc. It has to reflect what is stated in the SFDA stability study.

Manufacturer and MAH

The manufacturer and Marketing Authorization Holder’s Name and Address should be mentioned.

Blisters or strips

Name of the medicinal product

The name and strength of the product should appear over each blister pocket; if the pockets are too small, the information should be repeated in a pattern across the entire strip. It is required in English and Arabic, one of the mandatory SFDA labelling requirements on all parts.

Name of the marketing authorisation holder

Brand name only is sufficient.

Manufacturing and Expiry dates

Dates should be expressed as, e.g. 02/2010 or Feb 2010.

Batch number

The batch (lot) number and expiry date should be at the end of each blister strip.

Summary of Product Characteristics SPC

Although the SPC or SmPC is not printed and enclosed with the drug product, the SFDA labelling requirements must be applied. Only the approved SmPC can be circulated to the practitioners and used for promotional materials.

Primary Information

Name of the medicinal product, strength, and pharmaceutical form.

 Qualitative and Quantitative composition

The active substance should be expressed as a dose per unit. A standard statement should be included for excipients, e.g., ‘For a full list of excipients, see section’ list of excipients. ‘

Pharmaceutical form

The product dosage form should be mentioned, e.g., Film-coated tablet, sustain-release tablet, etc., along with a description of the dosage form. If the tablets are designed with a scoreline, information should be given, whether to facilitate breaking or to divide the pills into equal doses.

Clinical particulars

Therapeutic Indications

The indication should define the target disease or condition for treatment or prevention and its indication in adults, neonates, infants, children, and adolescents of age (months, years).

Posology and method of administration

Dose recommendations should be specified per dose interval for each category where appropriate (determine age/weight/body surface area of subsets of the population as proper. Information on special populations like elderly patients, renal impairment, hepatic impairment, and pediatric population should be provided. Also, preventive measures for handling and administering the product should be provided.

Contraindications

The situation of medicinal products must not be given for safety reasons, i.e. hypersensitivity to the active substance or any of the excipients.

Special warning and precautions for use

Information on specific risks, specific risk minimisation measures, adverse reactions, safety information,

Interactions

Clinical interaction study (in-vivo), Pharmacodynamic interaction, Pharmacokinetic interaction.  

Fertility, Pregnancy, and lactation

Recommendations for use in pregnant and lactating women and women of childbearing potential should be according to clinical trials, non-clinical studies, and pharmacological activity.

Effects on the ability to drive and use machines
Undesirable effects

 Summary of the safety profile, adverse reaction, and national authority address for reporting any side effects.

Overdose

 Effect of different dosing levels taken accidentally, by mistake or by suicide attempts.

Pharmacological properties

The contents should be mentioned by weight, volume, number of doses, or number of units of medicinal product administration (e.g., 10 tablets, 100 mL, etc.).

Pharmaceutical particulars

  • List of excipients
  • Incompatibilities
  • Shelf life
  • Special precaution for storage
  • Nature and contents of the container.

Special precautions for disposal and handling  

Special requirements for disposal, if not “no special requirements” can be mentioned. The disposal should be as per the local requirements.

Marketing Authorization Holder

Marketing Authorisation Number

Date of first Authorisation/Renewal of the Authorization

Date of revision of the text

Patient Information Leaflet (PIL)

What (invented name) is, and what is it used for

The invented name, strength, pharmaceutical form, active ingredient, therapeutic indication, and benefit of using this medicine.

Before you take or use the product

Contraindication, appropriate precautions for use/special warnings, interactions with other medicines/food/drinks, information for use in pregnant or breastfeeding women, information on fertility, driving and using machines, and excipient’s warnings.

How to take or use the product

Dosage, Method and route(s) of administration, frequency of administration, Instructions for proper use, Duration of treatment, overdose, irregular use of medicine,

Possible side effects

Description of side effects, additional side effects in children and adolescents.

How to store the product name

Particular direction and precaution during storing and storage conditions.

Further information

Active substance(s) and excipient(s) information, Pharmaceutical form, nature and contents of container, name and address of the marketing authorisation holder and the manufacturer responsible for batch release, the revision date of PIL, and National authority address for reporting any side effect.

SFDA Labelling of Medical Devices

The SFDA labelling requirements for medical devices must be applied to the packaging materials, labels, and instructions for use (IFU). They must be submitted accordingly in the SFDA medical device registration applications (MDMA). They are applicable for both low and high-risk medical devices.

The term labelling is a collective term comprising:

  • The label,
  • Instruction for use (sometimes referred to as the operator’s manual), and
  • Any other information that is related to identification, technical description, intended purpose and proper use of the medical device,

The term label describes written, printed, or graphic information that is:

  • Affixed to or appearing on the medical device itself (including electronic display)
  • On the packaging of:
    • Each unit (wrapper)
    • Multiple devices (containers)
  • On a package insert (is used where it is impractical or inappropriate to affix a label directly on the medical device itself. Impractical means where physical constraints prevent this happening).

SFDA Labelling Purpose

The primary purpose of labelling is to:

  • Identify the medical device and its manufacturer,
  • Describe the device’s intended use and performance,
  • Describe how the device should be used, maintained, and stored, and
  • Provide information on any residual device risks, warnings, limitations or contraindications.

Instructions For Use (IFU)

The term “Instructions for Use (IFU)” means the information provided by the manufacturer to inform the device user:

  • Of the medical device’s intended purpose and proper use.
  • Of any precautions to be taken.

IFU may not be needed or be abbreviated for devices if they can be used safely and as intended by the manufacturer without any such Instructions For Use (e.g., Optical lenses, walking sticks or simple wound dressings).

Language of SFDA Labelling

Where the user of the medical device is:

  • Likely to be professionally qualified, the labelling shall be in English.
  • Layperson, the Label and IFU shall be, wherever feasible, in both Arabic and English. Where this is not feasible, the language used in the label and IFU shall be Arabic.

In both situations, the text shall be written in terms readily understood by the intended user, commensurate with their technical knowledge, experience, education, or training.

Language of Manufacturer’s Instructions

Instructions for handling, storage, transportation, installation, maintenance, and disposal of the medical devices shall be in English and, where justified, in Arabic. The text shall be written in terms readily understood by the intended user, commensurate with their technical knowledge, experience, education, or training, where persons without medical qualification may undertake such work. Where the device is designed to be used by laypersons, instructions for handling, storing, transporting, and maintaining the medical devices shall be in Arabic and English.

Medium of Labelling

Labels shall be provided in a human-readable format but may be supplemented by machine-readable forms, such as radio-frequency identification (RFID) or bar codes.

Content of SFDA Labelling

Name of device

The product trade or brand name should be printed on the label. Likewise, the product Model No is printed on the label.

Name and address of the manufacturer

The manufacturer’s name & address must be printed on labels, and they must match letter by letter with the address details mentioned in the submitted AR agreement & subsequent AR license. Any discrepancy in address details would lead to the return of the submitted application to SFDA & thus would create complications in acquiring medical device marketing authorisation.

OEM is the abbreviation of Original Equipment Manufacturer, while OBL is Own Brand Labelling.

The legal manufacturer in OEM / OBL cases, where the EU jurisdiction has been selected as the basis of the MDMA application, SFDA considers the manufacturer’s name next to the “Manufacturer Symbol” on the labelling as the legal manufacturer. If this is not applicable, the following documents should be submitted to SFDA:

  • Copy of conformity assessment certificates based on the used conformity assessment route (i.e., CE certificate, DE certificate, Production Quality Assurance Certificate…etc.)
  • Copy of products” Declaration of Conformity.
  • Copy of labelling (including the Instruction for Use)
  • Most recent Audit report (if applicable)

Device Power Supply

Where the device is connected to an a/c power supply, an indication of the nominal frequency (60 Hertz) and the voltage values with their tolerances for which the devices have been designed

IVD Labeling

To indicate that the device is for in vitro diagnostic use if the device is an IVD medical device.

Storage Conditions

Where applicable, an indication of any special storage and handling condition that applies.

Warning or Precautions

Any warnings, precautions, limitations, or contra-indications.

Batch or Lot Number

The batch code/ LOT number or the serial number allows post-market compliance actions to be applied if there is a need to trace or recall the device. However, for accessories of IVD medical devices, this may be substituted with a control number, and for software, it shall be replaced with a version number.

Expiry date

An unambiguous indication of the date until when the device may be used safely (e.g., on devices supplied sterile or single-use disposable devices) where this is relevant.

Quantity

Where relevant, an indication of the net quantity of contents is expressed in terms of weight or volume, numerical count, or any combination of these or other terms that accurately reflect the package contents.

Single or multiple-use

If the device is intended for single use, an indication of that fact.

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